REPORTING TO: Director

SKILLS, KNOWLEDGE & QUALIFICATIONS 

Required:

• Excellent knowledge of computer-based accounting systems and procedures
• Advanced use of MS Office, especially Excel and Word
• Good communication and organisational skills
• Good numerical skills
• Methodical approach and ability to maintain accurate and transparent data systems
• Ability to provide advice and guidance in well established situations
• An appreciation of need for confidentiality
• Satisfactory Police Check and check against the POVA List (where applicable)

Desired:

• Professional Accounts (AAT) qualifications / NVQ in Accounting
• Team player
• Ability to work on own initiative and with minimum supervision

JOB PURPOSE:

As the Bookkeeper, you are responsible for processing accounts data at the Home. You are responsible for providing accounts information as and when required, in order to facilitate cost control and the efficient running of the Home. Your duties and responsibilities will include:

Bookkeeping:

• Balancing accounts.
• Processing sales invoices, receipts and payments.
• Maintaining the purchase ledger – entering Suppliers’ invoices on the system ensuring that they are properly authorised, preparing cheques at the appropriate time, arranging signature and dispatching.
• Preparing statements showing expenditure and lists of comparables.
• Checking that accounts are accurate.
• Preparing Management Accounts that will include final accounts such as Profit and Loss Accounts and Balance Sheets.
• Using computerised accounting systems such as Sage Line 50 Accountant Plus and ensuring all information is entered on system.
• Processing and balancing Petty Cash Sheets.
• Maintaining all financial records and data accurately and within agreed systems.
• Maintaining a file of and checking Direct Debit and Standing Order payments.
• Assisting with the preparation of data for Annual accounts at the Year End. 

Communication:

• Liaising with people both internal and external to the Home including Management, Creditor, Supplier and general enquiries.
• Participating in Staff and Client meetings, as and when required.

Marketing:

• Actively marketing the Home and promoting a positive personal / professional profile within the local community, and ensuring the good reputation of the Home at all times.

Training & Development:

• Attending mandatory training days / courses, on or off site, as and when required.
• Maintaining professional knowledge and competence.

Health & Safety:

• Reporting immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Client, colleague, self or another.
• Understanding and ensuring the implementation of the Home’s Health and Safety, Infection Control and Hygiene policies, and Emergency and Fire procedures.
• Reporting to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.
• Promoting safe working practice in the Home.

General:

• Contributing to the safeguarding of adults by ensuring you are aware of your role in relation to the Home’s Safeguarding Adult’s Policy, taking steps to protects Residents from any form of abuse or neglect and use the appropriate reporting mechanisms to inform the Home’s Management of any concerns.
• Adhering to all new, and changes in Local and Central Government initiatives as and when they are implemented.
• Ensuring that all information of a confidential nature gained in the course of duty is not divulged to third parties.
• Notifying the Home Manager, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.
• Ensuring the security of the Home is maintained at all times.
• Adhering to all Company policies and procedures within the defined timescales.
• Ensuring all equipment is clean and well maintained.
• Carry outing any other tasks that may be reasonably assigned to you.

This Job Description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.